Job Advert: LMC Administrator

Newcastle & North Tyneside LMC and Gateshead & South Tyneside LMC

The LMC Administrator:

• is a member of the LMC Executive and will be required to work jointly with the Honorary Secretary

• contributes to the effective working of the Executive and LMC as a whole

• is responsible for the efficient management of the LMC’s business and financial affairs

• is the central point of contact for the GPs and general practices that the LMC represents

Key Work Areas and Tasks

The duties are wide-ranging and include the following (this list is not exhaustive)

• manage/provide the overall LMC office functions/administration, including screening emails/correspondence/telephone calls and ensuring that queries are answered or actioned bythe appropriate LMC personnel in a timely manner

• arrange meetings/organise venues/attendance of speakers

• manage the LMC’s financial affairs

• maintain the LMC’s website and social media accounts

• produce regular LMC updates for constituents

• ensure document control of LMC policies

• maintain the LMC’s database of constituent GPs/practices

• ensure compliance with the Pensions Regulator and General Data Protection Regulations 2018

• manage the administrative/financial affairs of the North East & North Cumbria Regional LMC

• provide administrative support to the North/South of Tyne Local Representative Committees

• liaison with other LMCs in the area to keep abreast of developments

• liaison with the ICB, other Local Representative Committees and the BMA

• keep up to date with national issues pertinent to primary care

• keep up to date with paperwork from the BMA, GPC and NHS England

  
  

Meetings:

• preparation/distribution of agenda and supporting documentation

• attend/support LMC and various other meetings, take accurate notes and produce minutes in a timely manner

• organise equipment as required

• formulate task lists from meetings and ensure they are actioned by the appropriate personnel

• meetings currently comprise of:

• GST LMC (8 evening meetings per year/associated day time pre-executive meetings)

• NNT LMC (10 evening/afternoon meetings per year/associated day time pre-executive meetings)

• North East & North Cumbria Regional LMC (Monthly and 4 quarterly meetings per year/associated day time executive meetings)

• North/South of Tyne Local Representative Committees (4-8 evening meetings per year)

• organise/attend GPCE roadshows when required

• organise/attend other ad hoc meetings when required

Finances:

• manage financial ledgers of incoming/outgoing expenditure

• organise payment of payroll in conjunction with the payroll provider

• payment of members expenses/invoices

• raising of invoices as required

• preparation of year-end financial statements in conjunction with the accountant

  
  

LMC Election

• conduct/act as Returning Officer for periodic/casual elections for LMC Members in accordance with the LMC’s Constitution

Communications

The post holder will be the main point of contact for the LMC regarding day-to-day administration of the organisations. The post holder will be required to answer queries or direct them to the appropriate personnel. All queries must be handled sensitively and discreetly.

 

Confidentially

In the performance of the duties outlined in this Job Description, the post-holder may have access toconfidential information regarding staff, colleagues, constituents and patient details. All information from any source must be regarded as strictly confidential.

Requirements

Person Specification attached.

Hours of Work

This is a full-time (37.5 hours), home-based, position but a flexible approach to working will berequired as a large proportion of meetings (F2F and remotely) are held in the evening.

 

Part time working or a condensed week would be considered.

 

Remuneration

• Salary - commensurate with experience (Band 6)

• Pension - we operate a workplace pension scheme (not NHS) There will be a 6 months mutual probationary period.

PERSON SPECIFICATION

Qualifications

 

Essential

• Good standard of education with good literacy and numeracy skills

 

Desirable

• Degree or equivalent demonstrable experience

 

 

Experience

Essential

• Highly organised and excellent attention to detail

• Excellent prioritising/time management skills and ability to proactively manage own workload and meet deadlines

• Good knowledge of IT systems and Microsoft Office software

• Excellent written and oral communication, and the ability to write fluently with a high level of accuracy

• Ability to produce accurate minutes

• Ability to work autonomously

• Enthusiastic and motivated

• Adaptable and a good team player

• Polite and confident

  
  

Desirable

• NHS experience, preferably in Primary Care

  
  

Personal Qualities

Essential

• Flexible approach to the evolving nature of the role

• Flexible approach to working hours

• Able to show good initiative and judgement

• Good communicator verbal and written

• High levels of integrity and confidentiality

• Take pride in providing a good service

• Ability to use own initiative and work under pressure

• Ability to communicate at all levels

TO APPLY

Please email CV and covering letter to nencicb.nt.adminnntlmc@nhs.net

Closing Date: 17 September